Five easy steps to help you manage your carbon footprint

Mar 16, 2020 | News

By <a href="" target="_self">Nadia Karagianni</a>

By Nadia Karagianni

Senior Sustainability Consultant

 As a sustainability consultant for The Planet Mark, I have delivered a wide variety of carbon footprints. Given the scale of the climate challenge and the rising expectations of citizens, 2020-2030 must be a decade of climate action where everybody’s bought in. This year alone, we will be issuing hundreds of certifications covering everything from small businesses consisting of a three-person team working out of one room to carbon footprints for large businesses consisting of thousands of employees, and numerous multi-story office locations. 

No matter the size of your organisation, or the sector it operates in, these five easy steps will help you manage your carbon footprint: 

  1. Assign high-level and operational ownership 

For any project to be successfully delivered someone has to be responsible for it. Lack of ownership is where the green agenda often fails before it’s even got started. Carbon footprinting should be supported by two main green champions – one should be a high-level executive, who can inspire and demand company-wide commitment to the project, and the other should be someone at the operational level, who can project manage the data collection, liaise between various stakeholders and act as the main point of contact. 

  1. Decide what to measure 

Determine your organisational and operational scope, i.e. which sites and which activities you want to include in your carbon footprint. Consider how important various activities are in your organisation and how you can use the information to make reductions and improvements. Most carbon footprint reports include electricity and natural gas consumption, fuel used by company owned vehicles, waste, water and business travel. You should also decide on your reporting period, which we recommend you should try and match with your financial reporting year.  

  1. Embed carbon accounting in your monthly routine 

Data collection does not have to be difficult, so long as you create a structured plan to carry out throughout the year ahead. Best practices include: 

  • For utilities data – take meter readings on the last day of each month and record on a spreadsheet the meter number, the date the reading was taken, the reading and the unit
  • For waste data – ask your waste company for a monthly report with the weight of general waste and recycling collected. Alternatively, record on a spreadsheet the size of central waste bins for general waste and for recycling and the dates they are being collected
  • For fleet fuel data – issue a fuel card to be used for each refill
  • For business travel data – ask your accounts department to categorise monthly travel based on mode of travel (air, rail, hired vehicle) and to calculate distance travelled for each claim. 

 Know what affects your carbon footprint 

Keep track of any sustainability activities that took place during your reporting period and of any significant events that affects the organisation, such as new assets, such as buildings, major renovations, business growth, etc. 

  1. Communicate report and next steps 

There are a number of ways to report your carbon footprint. Some companies do so as part of their annual report, but you can also do so via a separate corporate responsibility / sustainability report, or simply by publishing it on your website, for example. It is good practice to have your emissions data externally verified in order to ensure accuracy and confidence in your measuring and reporting. 

Your carbon footprint report should also include reduction targets. These don’t need to be ambitious, but you should set targets that are going to stretch you beyond the business as usual and it’s a good idea to set new ones on a regular basis.  

The Planet Mark is a sustainability certification which recognises continuous improvements, encourages action, and builds an empowered community of like-minded individuals. On average, Planet Mark-certified organisations are cutting their carbon footprint by 5% per employee per annum. Find out more.